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Administrative Manager

Valencia, CA, United States

Job number: 18042076

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Job Description:

Position Description

The Administrative Manager position will serve to ensure regulatory

compliance and corporate mandates for all administrative, sales, and

operational activities performed by Field Financial Services Advisors

(FSA), Banking Financial Advisors (BFA), and Senior Relationship

Managers (SRM) in the Merrill Edge platform. This platform within the

Consumer Banking & Merrill Edge has a client base of over 613,000

with assets in excess of $21 billion. A predominate objective of the

position is to limit risk and financial exposure to the business unit and

the firm.

Specific Responsibilities include (but are not limited to) the following:

  • Use existing review form to complete semi-annual audits of
  • each individual FSA/BFA/SRM location, ensuring compliance with all
  • policies, procedures, settings and circumstances. Secondary locations are
  • to be visited annually.
  • Review and respond to Sales Practice customer complaints
  • received verbally or in writing for Merrill edge.
  • Assist in arbitration, legal matters.
  • Perform client contact, as necessary.
  • Control and review New Account Profiles for Option, Margin
  • and Cash trading using EAO system.
  • Perform Active Account Reviews.
  • Review Correspondence
  • Review and maintain all Compliance and Regulatory
  • Correspondence.
  • Provide market and non-market action decisions.
  • Prior review and approval of any sales seminars conducted by
  • FSAs/BFAs.
  • Monitor and review Investor Profile changes.
  • Monitor accounts with large debit balances and short market
  • values over $500,000 and coordinate approval with Credit
  • Administration and clients.
  • Review Policy Settlements of a particular threshold to ensure
  • settlements are within Firm Policy and Procedures.
  • Monitor and review large trades.
  • Review exception requests for Control Securities and
  • coordinate with Field FSAs/BFAs.
  • Monitor and manage registration and licensing for FSA’s/SRM’s
  • Monitor and review client accounts for potential risk with
  • regard to mutual fund trading, concentrated positions, and margin
  • usage.
  • Review Compliance 1028 exception items for potential
  • exposure, and ensure timely and appropriate follow-up.
  • Monitor all address changes submitted by clients and Field
  • FSAs/BFAs/SRMs.
  • Manage projects / initiatives to improve sales supervision and
  • risk management.

Required Skills: "MUST" have these skills to be minimally qualified.

  • Bachelor’s Degree or equivalent work experience
  • Must have FINRA Series 7, 66, 9&10 or equivalent to be considered for the role
  • Familiarity with compliance and regulatory issues
  • Strong auditing background with willingness to travel
  • Able to meet deadlines with strong attention details and organized in a fast-paced environment
  • Strong leadership abilities, communication and delegation skills
  • Strong Experience  with Microsoft Word, Excel, PowerPoint, and Outlook

Desired Skills:

  • Preference is for candidates proficient in Mandarin Chinese or Spanish   

Posting Date: 04/09/2018

Location:
Valencia, CA, VALENCIA BC, 23929 Valencia Blvd,
- United States

Travel: Yes, 25% of the time

Full / Part-time: Full time

Hours Per Week: 40

Shift: 1st shift

Weekly Schedule: Monday - Friday 8am-5pm

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